Tom Benson Creative Writer and Artist
Tom Benson           Creative Writer                                      and Artist

Address Label Guides

 

Please note: You will require MS Works on your system to produce labels with this guide.

Prior to starting the setting-up of labels, ensure you have the appropriate test sheet (template) for the labels you are about to produce.

i.e. (8 labels to a sheet), 10 (10 labels to a sheet), 14, 16, 18, 21, 24, 65, etc

Do not print on the test sheet, but keep it clean and use it for checking measurements.

 

1. Click ‘Start’ button (MS logo), at bottom left of Desktop screen.

2. If MS Works Task Launcher is available in the list - select it.

If the program is not available, then use the ‘All Programs’ menu at the bottom left of Desktop.

If MS Works Task Launcher is on your system, it will appear on the ‘All Programs’ menu. Select it.

3. From top menu, select ‘Templates’.

4. From available templates - select ‘Return Address Labels’.

5. The next screen offers three choices in a ‘Labels’ window.

- Multiple Entry. This allows individual labels to contain information independently.

- Return Address Labels. This allows for all labels on the sheet to contain the same information.

- Mailing Labels. This allows information to be inserted from another data source, like an Address Book for example.

6. We will first deal with ‘Multiple Entry’ labels.

a) Click the cursor in the small circle to the left of ‘Multiple Entry’. A blue dot appears.

b) Click on ‘OK’

c) In the ‘Label Settings’ window, click cursor in the small circle beside ‘Laser and Inkjet’.

d) In the ‘Label Products’ menu, scroll to ‘Other’ and select.

e) In the ‘Product Number’ menu, scroll to ‘Custom Label’ and select.

f) Click on ‘Custom’ button at bottom left of window.

g) Using the diagram on the screen as a guide, locate the appropriate measurements on your test sheet (if provided), and enter the figures into the individual windows.

Ensure you check if your supplied measurements end in cm (centimetre), or mm (millimetre).

(If using Ryman branded label measurements, please go forward now to

Ryman Labels)

i) Check ‘Page Size’ menu. Scroll and select ‘A4 (21 X 29.7cm). This remains a ‘cm’.

j) Select ‘OK’

k) When returned to ‘Label Settings’ window, select ‘New Document’.

 

Ryman Labels (from ‘g’ above)

If using Ryman branded labels, enter the following measurements:

P8 - Label pack

Top Margin:        12.0 mm    Label Height:         67.0 mm            

Side Margin:         5.0 mm    Label Width:          99.0 mm

Vertical Pitch:      67.0 mm   Number Across:     2                    

Horizontal Pitch: 101.5 mm    Number Down:   4  

Page Size:        A4 (21 x 29.7cm)   Note: This is a pre-set cm measurement.

 

P14 - Label pack

Top Margin:        14.50 mm    Label Height:       38.0 mm            

Side Margin:         5.0 mm    Label Width:          99.0 mm

Vertical Pitch:      38.0 mm   Number Across:    2                    

Horizontal Pitch: 102.0 mm    Number Down:   7  

Page Size:        A4 (21 x 29.7cm)   Note: This is a pre-set cm measurement.

 

P16 - Label pack

Top Margin:        15.0mm    Label Height:         34.0 mm            

Side Margin:         5.0mm    Label Width:          99.0 mm

Vertical Pitch:      34.0 mm   Number Across:    2                    

Horizontal Pitch: 102.0 mm    Number Down:   8  

Page Size:        A4 (21 x 29.7cm)   Note: This is a pre-set cm measurement.

 

P21 - Label pack

Top Margin:        15.15mm    Label Height:        38.1 mm            

Side Margin:         7.25mm    Label Width:         63.5 mm

Vertical Pitch:      38.1 mm   Number Across:     3                    

Horizontal Pitch: 66.0 mm    Number Down:      7  

Page Size:        A4 (21 x 29.7cm)   Note: This is a pre-set cm measurement.

 

P24 - Label pack

Top Margin:        15.0 mm       Label Height:     34.0 mm                

Side Margin:         6.0 mm        Label Width:     64.0 mm

Vertical Pitch:     34.0 mm       Number Across: 3                        

Horizontal Pitch: 66.0 mm      Number Down:   8  

Page Size:         A4 (21 x 39.7 cm)   Note: This is a pre-set cm measurement.

 

P65 - Label pack

Top Margin:        5.00mm    Label Height:        21.0 mm            

Side Margin:         5.5mm    Label Width:         38.0 mm

Vertical Pitch:      21.3 mm   Number Across:   5                    

Horizontal Pitch: 40.50 mm    Number Down:  13  

Page Size:        A4 (21 x 29.7cm)   Note: This is a pre-set cm measurement.

 

Remember the decimal point. If for example, 34.0, then insert the ‘0’ after the point.

i.e. If the figure is 38.1, then use insert ‘1’ after the point.

 

Please note:

The important aspect when buying labels is to know the approximate size of label you would like - this will govern how many are on a sheet.

i.e. 14, 21, 24, etc.,

The detailed decimal measurements are of no concern when buying your labels, but they become important when setting-up the label program on your system.

 

Enter and then double-check all your figures for margins, heights, pitches, and number of labels across and down.

j) Select ‘OK’

k) When returned to ‘Label Settings’ window, select ‘New Document’.

 

(Guide now continues as it did above for any branded labels.)

l) The labels will all be white and the cursor in the ‘active’ label will flash in the middle to the left. This is normal and the information will move up into position as you enter each line.

m) Adjust the font and size using the normal tools at top left of screen, then enter the details required on your labels.

n) When the information is complete, you have the opportunity to highlight it with your cursor and amend the font, size, colour, etc.

If you attempt to insert too much information, the program will not display the excess.

o) When content that the label contains the correct information, save the document with a document name using the ‘Save As’ option from the ‘File’ menu.

p) Go to ‘File’ menu, ‘Print Preview’, check the labels and then print off a sheet on regular paper.

q) Place your freshly printed label test sheet behind the supplied blank ‘test sheet’ and hold them up to a good light source. You will see how accurate the information is within the labels. If there is a problem with the level of information:

Return to the file and amend the type or size of font to increase/decrease the space used.

- To go back to amend information or print off more labels, follow the earlier sequence from 1 - 4, and then select the appropriate labels by clicking/double-clicking on the ‘recent’ files.

 

7. Return Address Labels

a) Follow the instructions above from 1 - 5.

b) Select ‘Return Address Labels’.

c) Now go to point number 6 (b) and follow the guide from there.

Please Note: When you reach point number 6 (l) you will find a slight change to the appearance:

With the exception of the first label in the set, the labels will be ‘greyed-out’. This is normal. You are repeating the same label for the set, so the information is only required once by the program.

 

If, having used this guide, you have any difficulty, please do not hesitate to drop me a line and I will do my utmost to help.

 

          Updates

Sunday 16th July 2017

***

My most recent publications:

Highland Games - 4

An Erotica Novella

*

A Life of Choice: Part Four

Upwards and Onwards
*

Apart from this website, monthly updates, projects, and new titles appear on the News page

of my author website,

and on the

Work in Progress pages

of my writing blog.

***

All of my titles now have

Amazon-universal links, and preview / buy buttons.

You can buy directly or preview the book, and then if you choose to buy you are taken  to

your local Amazon.

***

Links to my other sites

are below.

To get in touch or leave a comment, please feel free to use the Guestbook

Your message and details

are only seen by me.